What to Look for in a Top Property Management Software

December 13, 2023


Steven Salisbury

In the fast-paced world of property management, staying ahead of the competition requires the adoption of cutting-edge technology. Property managers today rely on software to streamline their operations, enhance efficiency, and deliver top-notch service to tenants. With many software options available in the market, choosing the right one can be tricky. Here, we’ll explore the essential features that real estate management professionals should look for when selecting a top property management software.

Additionally, we’ll dive into Rent Manager, which has earned the prestigious title of Top Performer in the 2023 Capterra Shortlist Report for Property Management Software, and examine how it aligns with the key criteria of an exceptional PropTech solution.

Consider the Needs of Your Business

Before delving into the specific features you need from a property management software platform, it’s crucial to assess the specific needs and goals of your business. Understanding your unique requirements will help identify the functionalities that are essential for optimizing your workflows and achieving success. Consider factors such as the number and types of properties you manage, the size of your team, your budget, and the level of customization you desire. Prioritizing features that align with your objectives will ensure that you select the proper software.

Features of Top Property Management Software

Complete Accounting

Efficient financial management lies at the core of any successful real estate operation. A top property management software should offer comprehensive accounting tools to handle rent collection, invoicing, and financial reporting seamlessly. Look for features like automatic rent reminders, accounts payable and receivable management, and detailed financial reports. The ability to track income and expenses, generate owner statements, and reconcile bank transactions greatly simplifies the financial aspects of running a property management operation.

Reporting Resources

To make data-driven decisions and optimize your property management strategies, you need access to accurate and real-time reports. A top property management software should provide a wide range of reporting options, including occupancy rates, rental income analysis, maintenance and repair histories, and tenant payment histories. Beyond basic reporting capabilities, consider whether your property management software offers customizable reporting options. Tailoring reports that deliver Key Performance Indicators (KPIs) specific to your business provides a detailed look at your performance. That way, you can make better-informed decisions in the future.

Leasing and Mobile Tools

An effective property management software platform includes robust leasing tools to move prospects through the process as frictionlessly as possible. To ensure a positive leasing experience, look for features that incorporate online applications, screening, and document endorsement. Digital resources like these will help you convert more prospects faster by removing barriers.

Moreover, mobile access is becoming increasingly vital in this fast-paced industry. A software solution that provides a mobile app and responsive design allows property managers to address tasks on-the-go, respond to tenant inquiries promptly, and stay connected with their properties from anywhere.

Rent Manager’s Top Property Management Features

Streamlined Accounting and Reporting Resources

Rent Manager delivers a wealth of robust accounting features, including automated rent collection, accounts payable and receivable management, and financial reporting. With Rent Manager’s integrated accounting system, property managers can effortlessly track income and expenses, generate detailed financial reports, and reconcile bank transactions, ensuring financial transparency and accuracy.

The reporting resources offered by Rent Manager provide essential insights into each property’s performance. Customizable dashboards and a wide range of reports, such as occupancy rates and rental income analysis, enable data-driven decision-making for maximizing profitability and improving operational efficiency.

Leasing Solutions

Rent Manager’s intuitive leasing tools streamline the process, ensuring your prospects become residents in as little time as possible. Here are the various ways we can help you fill vacancies faster:

  1. Online Applications
    • Through Rent Manager’s online application tool, you can craft application templates that prospects can easily access and complete online. Through this, prospects can easily show interest in your property, and your team benefits from a speedier approval response time.
  2. Signable Documents
  3. Tenant Screening
  4. Renters Insurance Compliance
    • Rent Manager’s built-in renters insurance solution, powered by LeaseTrack, ensures your renters have an insurance policy that meets the terms of their lease. This is done by providing policy options and giving you visibility into which renters are properly covered. Plus, if LeaseTrack identifies a non-compliant renter, you can enroll them in a master policy program so they’re always covered.

Mobile Tools

Rent Manager’s mobile app, rmAppSuite Pro, enables property managers to access essential information and perform tasks on the go. Whether it’s responding to tenant inquiries, approving maintenance requests, or accessing financial reports, rmAppSuite Pro empowers property managers to stay connected and proactive at all times.

Plus, Rent Manager’s Prospect and Tenant portal gives potential renters the ability to fill out applications and sign leases online. Meanwhile, tenants can pay rent and other charges, as well as submit maintenance requests from their phones.

Integrated Providers

Rent Manager’s commitment to providing an ever-growing network of integrated technology providers enables property managers to utilize a wide range of third-party integrations to enhance their workflows. Seamless integration with screening resources, payment gateways, maintenance platforms, and other essential tools creates a cohesive ecosystem that simplifies data management and boosts overall productivity.

With more than 160 integrated providers to choose from, you benefit from the freedom of choice. This allows you to truly customize the software to your business’ unique needs.

Rent Manager Named a Top Performing Property Management Software by Capterra

Rent Manager has been recognized as a Top Performer in the 2023 Capterra Shortlist Report for Property Management Software. The Capterra Shortlist is an independent assessment that evaluates user reviews and online search activity to identify market leaders. Rent Manager stood out as a top performer based on its popularity among customers and high user ratings. This accolade reinforces Rent Manager’s reputation as a trusted and well-loved solution in the property management industry.


Selecting the right property management software is a pivotal decision that can significantly impact your business’ success. By understanding your operational needs and evaluating key features, you can make an informed choice that aligns with your business goals.

Rent Manager’s recognition as a Top Performer in the 2023 Capterra Shortlist Report for Property Management Software highlights its excellence. Delivering complete accounting and reporting resources, intuitive marketing and mobile tools, and a network of integrated technology providers, Rent Manager is a reliable partner for property managers seeking to optimize their operations and deliver exceptional experiences to their tenants and property owners. Embracing the power of a top property management software like Rent Manager can propel your business to new heights.

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