Tools for a Fully Automated Operation

November 11, 2020

|

Sam Fangman

Person using a computer with symbols

What does your workday look like? Are you and your team spending hours of valuable time completing routine, tedious tasks within your software, like posting charges, late fees, and running reports? You may be scouring your database for late payers to see which individuals need a payment reminder. When you utilize Rent Manager’s vast automation capabilities, there’s no need to sit bleary-eyed in front of a computer screen. After setting up a few processes, the software will accomplish those monotonous, yet crucial tasks for you; freeing you and your team up to tackle high-level initiatives.

Take Back Your Workday with Task Automation

Automation magnifies efficiency, and our system is designed to make the most of your time. When you enable Task Automation in Rent Manager, you introduce a whole new level of organization to your day-to-day. Manual data entry not only burns out your team members; it steals the necessary time to cultivate creative marketing ideas, strategically fill vacancies, and conquer maintenance backlogs.

Task Automation is a game-changing simplifier. You can set up your system to post recurring charges and late fees, automate loan and utility postings, and post recurring service issues without any user intervention. Once posting schedules and procedures are in place, the software will scan your database, locate anything that needs to be posted, and do the work for you.

Send Automatic Payment Reminders to Late-Payers

Your daily task list is colossal. Keeping track of habitual late-payers and sending payment reminders can be a full-time job on its own. Reduce your stress and workload by automating the time-consuming process of accounts receivable reminders. Rent Manager’s extensive AR automation capabilities allow you to send notices via email, text, phone broadcast, and Virtual Post Office (VPO), to tenants and residents with open and upcoming charges.

AR automation removes human error and deadline stress from the equation. The messaging of each payment alert is entirely tailored by you. This freedom allows you to change the tone of each message based on the level of delinquency. The best part? Once the automations are created, you never have to remember to send them. Rent Manager will dispatch a timely, personalized alert to the late payers based on your predetermined schedule.

After a notice is sent, a record of it will be attached in the tenant’s History/Notes. If your properties have differing delinquency and late payment schedules, you can easily create several different AR automation schedules.

Schedule Crucial Reports to Send to Your Owners

Your owners likely want to see crucial reports—like the Balance Sheet, the Profit & Loss, and the Rent Roll—on a fairly regular basis to monitor business happenings. Generating reports for specified date ranges and emailing them out can be a bit tedious. We recognized that need, and created Report Batches as an alternative timesaving avenue. Compile the reports you regularly send out into a batch, and then schedule them to send to owners. Report Batches can be slated for daily, weekly, or monthly distribution. It puts an end to jumping out of the software to attach a downloaded report to an email. Everything you need is in one convenient place.

Built-in automation is the key to using Rent Manager to its fullest extent. Explore new ways of operation in 2021.

Related Articles