The Best Property Management Software in 2025: Your Complete Guide

As property management becomes increasingly complex, finding the right property management software is critical for staying competitive. With numerous options on the market, it’s hard to know which one is best suited for your business. No matter what kind of portfolio you’re managing—residential, manufactured housing, commercial, something else, or a mix of several—there’s a perfect software solution for every property manager.

In this guide, we’ll break down the top property management software of 2025 to help you find the right fit for your needs. We’ll cover everything from core features to pricing, pros, cons, and ideal use cases for each platform.

What to Look for in Property Management Software

Before diving into our list of top picks, it’s important to understand what features make property management software effective:

• Marketing and Leasing: Simplify the prospect-to-tenant cycle to reduce vacancies.
• Tenant and Lease Tracking: Monitor rental schedules, payments, and renewals.
• Maintenance Management: Easily track maintenance requests and assign tasks.
• Accounting and Reporting: Automate billing, generate reports, and track expenses.
• Resident Experience: Allow property managers to keep residents updated on upcoming events, maintenance, and more to facilitate a strong tenant relationship.
• Artificial Intelligence: Integrated AI models that simplify your daily processes and allow automation to maximize efficiency.

Now, let’s look at the best options for 2025.

Top Property Management Software in 2025

1. Rent Manager

Overview:

Rent Manager is robust and highly customizable property management software designed to serve companies managing any type of portfolio. Its extensive feature set covers everything from accounting and maintenance to CRM and marketing, plus its extensive customizability makes it a strong fit for operators managing complex portfolios.

Key Features:

• Customization
• Customer Support
• Integrated Technology Solutions
• Accounting
• Marketing & Leasing
• Resident Experience
• Operations
• Maintenance
• Communication Suite
• Analytics & Reporting
• API & Open Platform

Pros:

• Automate repetitive tasks
• Comprehensive accounting features for AR, AP, GL, and financial reporting
• Modern, convenient online portals for resident payments, maintenance, and communication
• Access powerful reporting and custom dashboards for actionable insights
• A flexible platform that adapts to your unique portfolio and business
• Open API

Cons:

• Steeper learning curve than simpler tools

Best For: Property managers with 200+ units who need robust accounting and operations tools, especially those managing multiple property types or requiring deep customization.

Pricing: Contact for quote.

2. Yardi Voyager

Overview:

Yardi Voyager is one of the most comprehensive property management platforms, offering everything from accounting and reporting to leasing and maintenance management. It is especially strong in commercial property management and is trusted by large property management firms.

Key Features:

• Comprehensive accounting and financial management tools
• Advanced reporting and analytics
• Customizable leasing and tenant workflows
• Mobile app for on-the-go management

Pros:

• Scalable for large portfolios
• Strong reporting and analytics tools

Cons:

• Expensive and modular system tailored toward large-scale operations
• Requires a learning curve

Best For: Property managers who handle a large portfolio and need a highly customizable platform.

Pricing: Contact for quote.

3. AppFolio

Overview:

AppFolio is a user-friendly property management software that caters to both residential and commercial properties. Its intuitive interface and comprehensive features make it a popular choice for small-to-medium-sized property managers.

Key Features:

• Online rent payments and tenant communication
• Maintenance request tracking
• Built-in accounting tools and reporting
• Mobile app for on-the-go access

Pros:

• Easy to use with a low learning curve
• Good feature set for small-to-medium operations

Cons:

• Limited customization options for larger portfolios
• Some users report issues with mobile app performance
• Customer support experience

Best For: Small property management businesses looking for an easy-to-use platform.

Pricing: Contact for quote.

4. DoorLoop

Overview:

DoorLoop offers an intuitive and straightforward property management solution for both residential and commercial properties. Its simple interface and affordable pricing make it ideal for small property managers or those just starting.

Key Features:

• Rent collection and online payment tools
• Maintenance request tracking
• Accounting and financial reporting
• Marketing tools for listing properties

Pros:

• Affordable pricing core features
• Easy-to-use interface
• Strong customer support

Cons:

• Limited customization options
• Newer company with a less mature product than others on the market

Best For: Small property managers or landlords who need a simple, affordable solution.

Pricing: Starts at $69/mo.

5. Buildium

Overview:

Buildium is one of the most established names in the property management software space. It offers features for residential, commercial, and community associations, making it a good choice for property managers with mixed portfolios.

Key Features:

• Accounting and financial management tools
• Tenant and lease tracking
• Maintenance management
• Community association features

Pros:

• Great for mixed-use portfolios
• Strong customer support
• Easy-to-use interface

Cons:

• Lacks robust features found in competitor products
• Lacks some customization options

Best For: Property managers with both residential and commercial properties or community associations.

Pricing: Starts at $58/mo.

How to Choose the Best Property Management Software for Your Needs

Choosing the right property management software can be overwhelming, but by considering your specific needs and budget, you can narrow down the options quickly. Here are some questions to ask yourself when making your decision:

• What features are essential for your business? Do you need advanced reporting? Or are you looking for something simple that handles rent collection and maintenance?
• How many properties are you managing? Large portfolios may require more advanced software with customizable features, while smaller portfolios can get by with simpler options.
• What is your budget? Some software is priced per unit, while others have tiered pricing. Know your budget before diving into the options.

Conclusion

The best property management software in 2025 varies depending on your business needs and goals. From comprehensive platforms like Rent Manager for more complex portfolios and deep customization, to simple solutions like DoorLoop, there’s something for everyone. Consider your essential features, the size of your portfolio, and your budget to make the best decision for your business.